Are you an Office Clerk facing challenges with writing a job-winning and recruiter-preferred Office Clerk resume? It’s easy to feel pressured when you know you’re up against hundreds of others competing for the same position. But do not stress because here you will learn how to write an unmatched and appealing resume, whether it’s for the first time or your yearly resume update.
You’ll also discover all the clerk resume writing tips you need to make your skills stand out and outshine your competitors. Your clerk resume won’t have any trouble getting picked from the pile once you finish here.
Name, Address, Phone Number, Email, Driver’s license
1 – 3 sentences giving a broad overview of your background, years of experience as an Office Clerk and the companies you have worked in.
Showcase your employment history and include a list of your daily responsibilities and achievements.
A minimum of high school diploma, postsecondary coursework, Associate or Bachelor’s Degree (optional), voluntary certification or on-the-job training typically provided.
List of critical skills that you possess that align with the job descriptions you are applying for.
The Clerk is a title which is being used widely since the ancient period. During that period, clerks used to work for Catholic churches and noble and royal families. The title was referred to those who kept records of important events, documents, and details of income and expenses at that time.
This part of the job description has remained the same even now, but with slight modification and diversification. To make it job-specific, this title is either used with a prefix or suffix such as legal, sales, banking, medical, front desk, typist, billing, data entry, hotel, etc.
Jobs for people interested in the clerical position are in plenty. No company or organization can function without clerks. Schools, hospitals, public and private sectors, and non-profit organizations require people who can help in running daily operations. Education for the clerical position will differ according to the field, and hence so does the job responsibility. However, you must be good with computers, accounting, and communicating.
The skills required for clerical position will depend on the field you are applying to. However, there are some sections that would remain common on your resume. They are personal information, job objective, professional experience, education, training & certification, awards & achievements (if any), and reference. These headings must be bold for easy reading.
The contents of a clerk resume will be according to your specialization. If you are applying for a legal clerk position, your job objective and summary of skills will not match with a billing clerk position. Hence, while searching for clerk resume samples on the internet, use “legal clerk resume sample.” Reading as many samples as possible will enable you to get the hang of the clerk resume. You can easily describe your objective that goes with the skills and experience.
Your skills summary of your clerk resume may have some common abilities as well which are required in other clerical jobs. They are communication, computer, and interpersonal. However, do not just copy the way these skills are described in the clerk resume sample. Be creative and use your own words to communicate them.
The experience section of your clerk resume should engage the readers and help them relate to their needs. Include the clerical duties you have handled in the past employment, and are taking care in your present job. Describe your working with the office staff, supervisor, and manager. Add information about handling phone calls, maintaining records, operating photocopier and fax machine, etc.
The education section of your clerk resume should describe your qualification. Include your training and certification in this section or use another heading. However, for awards and achievements, you have to use a new heading since this section will boost your selection for the interview.
Since there will be several sections to be included in the clerk resume, you must ensure that the resume layout is as good as the contents. Avoid underlining and italicizing words and sentences. Even bold sentences should be used sparingly. To add information under each section, use bullets. The ratio should be one bullet per task. See that your finish describing your skills and experience in maximum 8 to 10 bullet points.
A clerical position is very crucial for organizations hence it is important to create an equally good clerk resume just like the clerk resume sample above. You will be drafting letters, emails, and replying to customers' request, queries or complaints. To perform these tasks, you must be good in grammar. If you could not communicate properly what is intended, it may create misunderstandings. Hence, to show that your communication skills are good, check the clerk resume above for grammar and spelling mistakes before sending it.
These clerk resume writing tips for drafting a job-winning clerk resume for the clerical position will help you impress the employer. You can even include your similar experience of working in a hotel or a grocery shop. Don't add irrelevant experience to lengthen your experience section, which will backfire.
There are a few key things that employers need to know about your background and skills to determine if you are a good fit for their company.
Do you have strong sorting/filing experience being an Office Clerk? Are you proficient in operating the computer? Do you have excellent proofreading skills? Do you pay keen attention to the details? Always mention your strength in customer service
With such a broad description, it is best to specify which tools, languages, and industries you are most experienced at. This way, employers can narrow you down and see you as an expert who can take care of their specific problem.
The more specific you are in your clerk resume, the better you’ll match with a particular job offer, and the happier you’ll be when you land the right job!
The truth is that hiring managers receive dozens of resumes and have insufficient time to read everything entirely. In your clerk resume keep your career objective concise and to the point. Put the most critical information first to capture their attention while they’re scanning your resume.
Start it off with your years of experience as an Office Clerk and the primary duties you performed. When deciding what tasks to add, use the job description as your guide. For instance, if the job you are applying to emphasizes expertise in working with office equipment, computer skills, and proficient customer service skills. Use the same words and phrases they do to make it seem like you are meant for the job.
Next, add a line that showcases any outstanding qualities that will help the company. A hiring manager would be interested to know if you have “strong communication skills and analytical abilities.” It’s important to note that these qualities should be proven in the professional experience section.
Lastly, close with bonus skills, certifications, or even a sentence that reinforces the value you can offer them if they were to hire you.
Career Objective 1
“Reliable Office Clerk with five years of experience performing administrative and secretarial duties such as managing and distributing information, taking memos and maintaining files. Using strong communication skills for optimum service and positive attitude towards getting a job done.”
Career Objective 2
“Highly detail-oriented Office Clerk with five years experience in fast-paced law offices. Proven ability at efficient data entry, error-free correspondence, and accurate filing of large volumes of critical information. Proficient in customer service and fluent in MS Word, QuickBooks, and Outlook.”
These are the general responsibilities of an Office Clerk that you should include in your employment history:
For an office Clerk resume, a lot depends on the additional skills section. The skills section is a great place to showcase your soft skills which can give you an advantage over your competition. If you can speak any other languages, this would be the place to mention them.
Office Clerks with specialized relevant skills, creative problem-solving, and able to give confident presentations are considered valuable additions to the company.
Employers love measurable statistics because it makes your experience more impactful. Here are a few numbers you can include in your Clerk resume:
For Office Clerks, soft skills are just as critical as experience. Your role is filing, data processing, answering phone calls, envelope stuffing, mailing, message delivery, sorting incoming mail and much more. But you also have to be a great communicator and problem-solver.
To grab the attention of hiring managers with the soft skills they are looking for, try to add these into your profile, key skills, and cover letter sections:
Employers are looking for an Office Clerk with exceptional attention to detail and good organization. Help potential employers envision you as the perfect candidate by using these specific action verbs:
Click to learn how to write and download an Office Clerk cover letter. Want to prepare for your interview? Then you might be looking for a proper Thank You note to send them afterwards.
Clerical work ensures that an office runs smoothly. It involves the day-to-day administrative tasks of an office, such as answering phones, scheduling appointments, sending faxes, and filing documents. Employees in these positions perform the majority of an office’s day-to-day tasks.
While some people use these job titles interchangeably, office clerks and secretaries are different from administrative assistants. Administrative assistants often need a college degree and are given more responsibilities, including spearheading projects and sometimes even managing teams.
In contrast, clerks and secretaries typically do not need extensive education beyond a high school degree (although there are higher education programs that focus on clerical and secretarial work). They manage the daily operations of an office, but generally, do not have managerial responsibilities.
Clerks in today’s world work in a variety of industries which includes finance, business, medicine, government, law, and more. Some of these positions require specific skills. However, there are basic skills that are necessary for nearly every clerical and administrative assistant position.
Read below for a list of clerical skills that employers seek in candidates for employment. Below is a detailed list of the 5 most critical clerical skills, as well as supplemental lists of related administrative skills.
You can use these skills lists throughout your job search process. It’s important to use several of these skill words throughout your resume. Employers increasingly use applicant tracking systems to rank and “score” the resumes they receive. These systems are programmed to seek specific keywords, and so resumes that incorporate them will be more likely to be selected for further review by hiring managers during their second round of consideration.
Secondly, you can use these keywords in your cover letter. In the body of your letter, try to mention one or two of these skills, and give a specific example of a time when you demonstrated them at work.
Attention to Detail
Clerical work involves paying attention to the day-to-day details of an office, things other people might overlook, such as answering and keeping track of emails, tracking appointments, and more. A clerk or secretary needs to be able to focus on these details, and not let anything slip through the cracks.
Clerical workers need to have strong written and oral communication skills. They will typically answer phones, write memos, send emails, and greet clients and customers.
They, therefore, must be able to speak and write clearly and effectively. They need to convey information in a way that is easy to understand.
In today’s era, computer skills are critical not only for the clerical job but for any job you apply for. Clerks and secretaries have to be quick and accurate typists. They are also typically required to do some data entry, so they should be familiar with Excel and other data entry software. They should also be familiar with other Microsoft Office software, such as Word and PowerPoint. Apart from these, any other additional computer skills would be considered a big plus.
Much clerical work involves numeracy. Some clerks are in charge, to a degree, of bookkeeping and/or accounting for a company. It requires numeracy skills. The ability to calculate mathematical equations such as sums or multiplications quickly is a positive quality in a clerk.
Clerks and secretaries must be organized. They are in charge of making sure the office runs smoothly. It involves keeping track of the employer’s schedule, answering emails and phone calls, and maintaining files. All of this takes a lot of organizational skill.
In addition to these top five clerical skills, the best office workers also possess soft skills that are often innate personality traits rather than learned competencies. These include strong interpersonal skills, teamwork, flexibility, dependability, creativity, adaptability, and creativity. They are essential characteristics for office managers, receptionists, personal assistants, office assistants, and executive assistants.
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