Top 20 Interview Questions & Answers for Stenographer Roles – 2025

General Questions:

As a stenographer, your role is crucial in recording accurate and timely transcripts of official proceedings. These general questions will help assess your understanding of the duties and responsibilities of a stenographer.

1. 1. What do you consider to be the most important responsibility of a stenographer?
   A stenographer's most important responsibility is to accurately and efficiently record transcripts of official proceedings such as court hearings, depositions, meetings, and conferences. This requires excellent attention to detail, fast typing skills, and the ability to remain focused for extended periods.


2. 2. What motivated you to become a stenographer?
   I have always had a passion for language and writing, and I am fascinated by the ability of stenography to capture spoken words quickly and precisely. It is a fast-paced and challenging career that requires constant learning and honing of skills.


3. 3. How do you stay updated on the latest developments and advancements in stenography?
   I regularly attend seminars, workshops, and conferences related to stenography and transcription. I also follow industry publications and stay in touch with fellow stenographers to exchange knowledge and insights. Additionally, I continuously practice and challenge myself to improve my skills.


4. 4. How do you ensure confidentiality while transcribing sensitive information?
   As a stenographer, it is my ethical responsibility to maintain the confidentiality of all information that I transcribe. I follow strict protocols and utilize secure file transfer systems to protect sensitive information. I also sign non-disclosure agreements with clients to ensure confidentiality.


5. 5. Can you work under pressure and meet strict deadlines?
   Stenography is a time-sensitive job, and I am used to working under pressure and meeting tight deadlines. I have developed effective time management techniques and prioritize my work to ensure timely delivery of accurate transcripts.

Technical Skills & Experience:

These questions will evaluate your technical skills and experience in stenography.

1. 6. What type of stenography machine have you used in the past?
   I have primarily used machine shorthand instruments such as the stenomask, stenotype machine, or computer-aided transcription (CAT) software. I am also familiar with voice writing technology and can adapt to different machines quickly.


2. 7. How proficient are you in typing and maintaining accuracy?
   I am an expert typist and have a high accuracy rate of over 98%. I am trained to type at high speeds using the stenograph and other shorthand techniques, and I constantly practice to maintain my skills.


3. 8. Have you transcribed specialized vocabulary in the past? How did you handle it?
   Yes, I have transcribed specialized vocabulary in various fields, such as legal, medical, and technical. I always research and familiarize myself with the terminology before the proceeding to ensure accurate transcription.


4. 9. How do you deal with difficult or unclear speech during transcription?
   When faced with difficult or unclear speech during transcription, I use context clues and fill in the gaps by researching and confirming names, terms, or phrases. I also work closely with clients or speakers to ensure accuracy.


5. 10. Can you tell me about a time when you faced a technical issue during transcription and how you resolved it?
   Yes, in a recent deposition, the audio quality was poor, making it difficult to transcribe accurately. I quickly troubleshooted the issue and adjusted my equipment settings and typing techniques to overcome the challenge and deliver accurate transcripts.

Situational Questions:

These questions will assess your problem-solving abilities and decision-making skills in challenging situations.

1. 11. What would you do if you discovered a mistake in a completed transcript?
   If I discovered a mistake in a completed transcript, I would notify the client and present them with the corrected version as soon as possible. I would also review my work process and ensure that it does not happen again.


2. 12. How would you handle overlapping dialogue during a transcription?
   When facing overlapping dialogue during transcription, I would use punctuation, dashes, or timestamps to indicate when multiple speakers are talking simultaneously. I would also clarify with the client or speaker if necessary to ensure accuracy.


3. 13. What would you do if you were faced with an unfamiliar term or name during transcription?
   If I came across an unfamiliar term or name, I would research and confirm its correct spelling and meaning before transcribing. I would also make a note of the term for future reference and communication with the client.


4. 14. How would you prioritize multiple transcription assignments with overlapping deadlines?
   I would start by assessing the complexity and time sensitivity of each assignment and communicate with the clients to understand their priorities. Using my time management skills, I would then create a schedule and work diligently to meet all deadlines.


5. 15. What would you do if you were running late for a transcription deadline due to unforeseen circumstances?
   If I were running late for a transcription deadline due to unforeseen circumstances, I would immediately notify the client and present them with an adjusted timeline. I would also offer to work overtime or find a suitable solution to ensure timely delivery.

Behavioral Questions:

These questions will assess your past experiences and behaviors in the workplace.

1. 16. Can you tell me about a time when you had to multitask while meeting tight deadlines?
   Yes, when working as a contract stenographer, I had to cover a conference while also transcribing a court hearing. I effectively managed my time and equipment to ensure accurate and timely transcripts for both assignments.


2. 17. How do you handle constructive criticism or feedback?
   I appreciate constructive criticism and always use it as an opportunity to improve my skills. I respectfully listen to feedback, take notes, and work on implementing it in my future work.


3. 18. How do you handle conflicts with colleagues or clients?
   I believe in open and honest communication and always try to find a mutually beneficial solution when faced with conflicts. I remain calm and professional and work towards building positive and productive relationships.


4. 19. Can you tell me about a time when you missed a deadline and how you managed the situation?
   Yes, on one occasion, I underestimated the amount of time required for transcription and missed a deadline. I immediately apologized to the client, took full responsibility, and offered to work overtime to deliver the transcript as soon as possible.


5. 20. How do you continue to improve your skills and stay motivated in your work?
   I continuously seek out learning opportunities and challenge myself to improve my skills. I also set personal goals and push myself to achieve them. I find motivation in delivering high-quality and accurate transcripts and receiving positive feedback from my clients.