Contact Info Format

Cover letters become a deciding factor for your selection process. When submitted along with a resume, it adds values to your resume and your job application.

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Writing just a cover letter to support your resume will not get you the job in today's competitive world. You need to make sure of one major aspect of writing a cover letter which is the right way of formatting your cover letter that it looks visually appealing and highly professional.

Thus, here are a few guidelines you need to follow in order to ace your cover letter by simple cover letter formatting steps while writing the contact information section of your cover letter.

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Mentioning your contact information

Every formal letter must have your contact details mentioned in the letter itself. Your contact details are your identity and if you conceal your identity, you are most likely to lose the job of your dreams in your dream company.

When you send out a resume, evidently so, you mention your contact details in it. But since you are sending the cover letter too along with your resume, it is advisable that you mention your contact details in your cover letter too.

Mentioning contact details once in your resume does not mean you can skip the contact details from your cover letter. It will be highly immature of you to think that your employer will go looking out for your contact details from your resume every time he is seeing your cover letter.

Your job is to simplify the task of a potential employer by providing him/her with all the details they need of you.

Your contact information must be in the following manner -

• Your full name
• Your residential address (Building number and the street name)
• Location of your residence (City name, State name and zip code)
• A valid phone number
• A valid professional email address
• Your preferred mode of contact

Also, since nowadays, several companies like to run a background check on their future employees before hiring them, make sure to have a LinkedIn account and give a link for the same in your cover letter.

Refer to cover letter samples available online to have a better understanding of how to arrange and write your contact details in a cover letter.

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Mentioning your employer's contact information

Though mentioning employer's contact information is not mandatory, but, it is advisable that you do so that your cover letter has high chances of landing on the right table and at the right hands, instead of being misplaced.

Your employer's contact information must be in the following manner -

• The employer's full name
• The employer's position in the company
• The company's name
• The company's address (Building number and the street name)
• The company's location (City name, State name and zip code)

If you are sending your resume and your cover letter through email, chances of getting misplaced are less and thus you can skip mentioning your employer's contact details on your cover letter.

However, if you are sending out your cover letter by post or delivering it to the office yourself, our advice will be to mention the contact details of the employer.

Refer to cover letter samples available online to have a better understanding of how to arrange and write the employer's contact details in a cover letter.

Why not go through our article on “Cover Letter tips” for a detailed insight.

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Formatting the contact information in your cover letter

Cover letters become a deciding factor for your selection process. When submitted along with a resume, it adds values to your resume and your job application. Thus, as much as writing your cover letter carefully is important for a candidate looking for employment, formatting the contact information of your cover letter is crucial.

• Put contact information at the top of your cover letter

Whenever an employer is reading your cover letter, your name and contact details should stand out from the rest of your cover letter.

Make a box to contain your contact details in order to demarcate the section from the rest of the content. Using a single space technique is the most effective way to be consistent in your attempt in writing a cover letter.

Use a standard and constant font to list down all your contact details in the following order -

Your full name
Your current address
Your current city, state and zip code
Your valid phone number
Your valid email address


Date

The name of the employer
The position of the employer in the company
The name of the company
The address of the company
The city, state and zip code of the company's location



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• Put contact information at the bottom of your cover letter

The ending of your cover letter must contain your contact details. However, do not go on listing all the contact details as you had mentioned at the beginning of the cover letter.

If you are delivering the cover letter in person, you can simply conclude the cover letter by typing your name and phone number under the salutation section and putting your signature to accompany the same.

However, if you are sending the cover letter through email, you can simply type your full name and phone number. If you wish to send a cover letter containing your signature, take a print out of your cover letter, sign the document, scan the document and email the scanned file to your employer.

You can always add your portfolio or LinkedIn page link to your contact details to increase your genuineness in the employer's eyes.

For example, your contact details at the bottom of the cover letter must be in the following order -

Your full name
Your valid phone number
Your profile/LinkedIn link


• Put your preferred mode of contact in the body of the cover letter

You might be having several mediums of communication, but how many of them do you use on a regular basis? Only a few right?

In the body of the letter mention your preferred mode of communication. If you check your email every now and then, then clearly ask your employer to communicate on email for further notification. If you are available more for phone calls, mention your availability hours in the body of the cover letter itself.

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