Cover Letter Sample
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Hiring Managers expect information to appear in standard formats or close to it. Many companies and Job Portals use ATS (Applicant Tracking System), searches for keywords and don't recognize certain types of layouts, odd-shaped bullet points, columns, or creative fonts.
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A cover letter gives you the opportunity to introduce yourself beyond what's listed on your resume. It lets you explain why you're excited about the role, highlight your key achievements, and show how your skills align with the company's needs. Employers also use cover letter to assess your communication skills and attention to detail - both crucial qualities in any job.
It's best to keep your cover letter to one page. Hiring managers typically spend only a minute or two reviewing each application, so being concise and focused helps you make a strong impression quickly. Two pages might be acceptable for senior-level roles with complex experience but generally should be avoided.
Your cover letter should have a clean and professional appearance. Use a readable font like Aerial, Calibri or Times New Roman at 10-12 point size. Keep margins around 1 inch and use a simple, left-aligned layout with consistent spacing. Avoid graphics or images, and match the style of your resume header for a cohesive presentation.
A standard cover letter includes:
Start by researching th company and the job description to understand what they're looking for, Then:
Your cover letter should focus on:
While some employers don't require a cover letter, including one is usually a good idea. It shows initiative, professionalism, and helps you stand out. Unless a job posting specifically says not to submit one, it's wise to include a well crafted cover letter.
Yes, chatGPT can help you draft a professional, personalized cover letter. You'll need to provide details about the job, your background, key skills, and accomplishments. ChatGPT can then organize and polish your letter to fit the role.
To get a tailored cover letter, provide a detailed prompt such as: "Write a cover letter for a [Job Title] position at [Company Name]. I have [X years] of experience in [Your Field], skilled in [skills], with achievements like [examples]. Please highlight how I align with the company's goals." The more specific your input, the better the output.
Often, yes. A cover letter can give you an edge, adding a personal touch and demonstrating effort. In competitive job markets, a strong cover letter can help differentiate you from other candidates.
Absolutely. A customized cover letter shows you've researched the company and role. Use the job decsription to guide which skills and achievements to highlight, and mirror the language the employer uses. Tailoring increases your chances of catching the recruiter's eye.
You can use the same basic template or structure, but update the content for each application. Change the company name, job title, and specific examples to reflect each position. This shows genuine interest and effort.
Aim for a tone that’s professional yet personable. You want to be confident and respectful while showing enthusiasm. Avoid being too formal or too casual—strike a balance that feels authentic.
Watch out for:
Yes, and it’s often beneficial. Submitting a cover letter when it’s optional shows professionalism and genuine interest. It can make your application stand out positively.
One page is standard, typically 3 to 4 paragraphs or about 250–400 words. Make every sentence count—focus on introducing yourself, highlighting your fit, and closing with a strong statement.
Only include salary information if the job posting specifically requests it. Otherwise, wait to discuss salary during or after the interview process.
Definitely. Your cover letter is the perfect place to explain your career change and emphasize transferable skills. It helps employers see how your background fits the new role and your motivation for the switch.
If you can’t find the name, use a general greeting like “Dear Hiring Manager” or “Dear [Department] Team.” Avoid using “To Whom It May Concern” if possible—it feels outdated.
Only if relevant or recent. If you choose to address employment gaps, keep it brief and focus on positive actions you took during that time, like training, volunteering, or freelancing.
Show genuine enthusiasm, tailor your letter to the job and company, share specific achievements, and tell a short story that highlights your skills and fit. Personalization and clarity go a long way.
No need to mention references unless the job posting asks for them. Keep your letter focused on qualifications and state you can provide references if requested.
Wait about one to two weeks before following up. When you do, send a polite, brief message reiterating your interest and asking if there are any updates regarding the position.